In-House Checks

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In-House Checks


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Access this screen by clicking on the Inhouse checks button on the Teller Posting screen.

Visit Show Me the Steps for easy instructions on how to use CU*BASE to complete tasks related to in-house checks and other teller transactions.

This screen allows you to input multiple in-house checks into the CU*BASE system to record each individual check. Enter the following information on the screen: the check number, the amount of the check, the account number and suffix from which you are pulling the funds, and Name ID if required. Use must tab between fields; the cursor will not automatically advance after a check number to restrict entering invalid check numbers. Press Enter at any time to view the name of the member who wrote the check for verification. When you have entered your checks use F10-Continue to save the changes and move to the Teller Posting screen.

·     NOTE: If your credit union allows members to view cancelled checks via It's Me 247 online banking, it is recommended that you NOT use this feature to clear them, but rather include them as normal outside checks. However, if you normally have a large quantity of “on us” checks, contact a CU*BASE Client Service Representative for details about available imaging services for these items.

Important Tips on Inhouse Checks

·     If you are posting a check drawn on this same member's own checking account, CU*BASE will NOT withdraw the funds until the entire transaction is posted. Therefore the amount of this check will not be subtracted from the checking account balance on the next Deposits/Withdrawals screen. Make sure to take the check amount into account when determining how much additional cash the member can withdraw from that account during this transaction.

·     If you are clearing an inhouse check on a member's own account (i.e., the account # for the inhouse check is the same as the account # currently being serviced), it is possible the system may need to use overdraft protection and/or auto non-returns (courtesy pay) to clear the check. In that case, the message, “WARNING: Clearing check 12345 will cause fees to be charged,” will appear to warn you that a fee will be charged if ODP and/or ANR will be used to clear the check. Be sure to relay this warning to the member.

·     If an in-house check is NSF (non-sufficient funds), or if a stop payment order has been placed on it, an error message will appear at the bottom of the main teller Funds In screen behind this window. If necessary, CU*BASE will automatically use normal ODP and/or ANR (Courtesy Pay) processing as needed to clear the check, with appropriate fees.

(If multiple checks are coming from the same member's account, they will be cleared in the order in which they were entered, so if you wish to process large checks before small ones, enter them in that order on the screen.)

Field Descriptions

Field Name


Chk #

The inhouse check number.


Enter the amount of the check without the decimal point but include the two decimal digits. For example, a deposit in the amount of $25.50 would be entered as 2550.

Account #

The account number (base and suffix) on which the check is drawn.


Enter the two-letter Name ID which confirms the account number.

·     This field will only appear if your device is configured to require the use of Name ID codes.


Command Keys

Field Name


F4-Clear Entries

Selecting this option will clear all entries on the screen.


Use this option when you are finished entering your checks. This option returns you to the Teller Posting screen where you can continue processing the members transaction.


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